Job Description

Senior Administrative Assistant - Wright Patterson Location Dayton, OH : Description:

Senior Administrative Assistant

Venesco is seeking a Senior Administrative Assistant to support the Warfighter Interactions and Readiness Division (RHW) at Wright-Patterson Air Force Base. Candidates will be submitted with Venesco's proposal for this position. FOPR 25-15

The Warfighter Interactions and Readiness Division (RHW) located within RH is seeking a highly skilled and motivated Multimedia/Graphic Designer and Senior Administrative Assistant to support Research, Development, Testing and Evaluation (RDT&E) efforts across the Division. RHW is also seeking a Research Acoustician to support our Cognition and Modeling Branch's (RHWE) RDT&E efforts.

US Citizenship is required for this position.

Tasks

• 2.3.1 The contractor employee shall assist withthe efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.
• 2.3.2 The contractor shall be capable of independently performing the most complicated and technical tasks relevant to this section of the PWS.
• 2.3.3 The contractor shall have the experience and capability to support the assigned tasks and lead support personnel in these tasks.
• 2.3.4 The contractor employee shall assist in planning, organizing, and performing the full spectrum of actions required for the RHW to conduct day to day business, including but not limited to: planning calendars and scheduling meetings; assisting program management activities such as working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing documentation
• 2.3.5 The contractor employee shall support staff leadership, supporting teams and other office personnel by maintaining Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.
• 2.3.6 The contractor employee shall generate and implement procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items. The Contractor shall review documents for accuracy of data, procedure compliance, and error-free documentation.
• 2.3.7 The contractor employee shall assist in the use of computer applications (Microsoft Office software suite) to produce databases, spreadsheets, graphics, and other specialized products and facilitate the use of standardized automated forms such as organizational charts; Pyramid Alert/Recall and Shelter-In-Place rosters; travel orders; performance reports, e.g., Officer Performance Reports and Enlisted Performance Reports, civilian and military awards, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc reports.
• 2.3.8 The contractor employee shall perform FOG receptionist duties including answering telephone calls, conveying messages for Division leadership, making travel arrangements for Division leadership, scheduling meetings, making arrangements for Distinguished Visitor visits, and other related tasks.
• 2.3.9 The contractor employee shall monitor and order office supplies for all division staff.
• 2.3.10 The contractor employee shall track and make arrangements for cubicle moves, manage the processes for in/out processing of personnel, manage and update personnel related rosters and organization charts, maintain the newcomer orientation briefing, and other administrative tasks as required.
• 2.3.11 The contractor employee shall serve as the Electronic Information Management SharePoint focal point and manage the content in the RHW SharePoint site.
• 2.3.12 The contractor employee shall serve as the Electronic Records Custodian and assist in maintaining official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
• 2.3.13 The contractor employee shall verify the accuracy of data inputs for the division's Automated Time Attendance and Production System, in/out-processing, DTS, Functional Area Records Management, and other areas as required.
• 2.3.14 The contractor employee shall perform workflow management functions as needed to ensure timely RHW response to external and internal suspenses and taskings. Necessary workflow management functions shall include receiving suspense/tasking notices and details from several sources; analyzing suspenses and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single Division-level response; acquiring FOG approval as needed; formally responding to the tasking organization and closing out the suspense or tasking; and archiving completed actions to enable retrieval from archival storage and electronic records management systems.
• 2.3.15 The contractor employee shall monitor the division's organizational e-mail account (i.e., Division Action Group mailbox) and distribute information and/or execute taskings as required providing responsive support to Division leadership.

Requirements:

Qualifications

Mandatory Qualifications

• 2.1.1 The contractor employee shall possess a minimum of a high school diploma and at least 10 years of experience, or at least 5 years of experience in a similar government offices.
• 2.1.2 The contractor employee shall have experience working on high-visibility or mission critical aspects of a given program and have the ability to perform all functional duties independently.
• 2.1.3 The contractor employee shall be proficient with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and Microsoft Internet Explorer.
• 2.1.4 The contractor employee shall have experience with using Outlook calendars proficiently.
• 2.1.5 The contractor employee shall possess the capability to learn to use other commercial or specialized computer applications.
• 2.1.6 The contractor employee shall have experience with Defense Travel System (DTS) and be able to coordinate travel (Pre and Post) for Front Office Group Members.
• 2.1.7 The contractor employee shall possess extensive organizational skills and the ability to work independently.
• 2.1.8 The contractor employee shall have demonstrated experience assisting in planning, organizing, and performing the full spectrum of actions required to conduct day to day business as a Senior Administrative Assistant.

Highly Desired Qualification

• 2.2.1 Experience with the Electronic Information Management processes and SharePoint functionality.
• 2.2.2 Experience with Electronic Records Custodian roles and Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
• 2.2.3 Experience with Automated Time Attendance and Production System, in/out-processing, and Functional Area Records Management

Venesco, LLC, is an equal opportunity and affirmative action employer. Venesco is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.

For more information on Venesco, LLC., visit

Job Tags

Full time, For contractors,

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