Job Description

​Agency:  Department of Natural Resources
Class Title:  Office Coordinator, Opt. 2 
Skill Option:  Keyboarding 
Bilingual Option:  None 
Closing Date/Time: 01/14/2025
Salary:  Anticipated Starting Salary $3,971 monthly; Full Range $3,971 - $5,243 monthly
Job Type: Full Time Salaried
Category:  Office & Administrative Support 

County: Madison
Number of Vacancies: 1
Plan/BU:  RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 12-32-43927  

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

The Illinois Department of Natural Resources is looking to hire an Office Coordinator for the Office of Land Management at Horseshoe Lake State Park. This position will provide specialized office support functions for the Site Superintendent at Horseshoe Lake, Frank Holten, and other locations as assigned. The ideal candidate will have experience as a timekeeper and have the ability to balance accounts, utilize organizational skills and use the computer to prepare a variety of documents, databases and spreadsheets. Horseshoe Lake provides a variety of activities for picnicking, fishing and boating, camping, hunting and hiking. We welcome interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under direction, provides complex, specialized office support functions for the Site Superintendent for Horseshoe Lake, Frank Holten, and other locations as assigned
• Develops complex, multi-program databases, spreadsheets, forms, and applications for efficient completion of routine reports
• Serves as timekeeper for Horseshoe Lake-Madison, Frank Holten SP, and other assigned locations.
• Maintains records related to revenue obtained from sales of licenses
• Compiles data for the Regional Land Manager in preparation for the annual budget; project commodities and contractional needs
• Serves as office receptionist
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience or two years of independent business experience
• Requires the ability to keyboard accurately at 30 wpm

Preferred Qualifications

• One (1) year of extensive knowledge of basic mathematics
• One (1) year of working knowledge of the logic of computer programs
• One (1) year of experience having the ability to follow oral or written instructions
• One (1) year of extensive knowledge of composition, grammar, spelling, and punctuation

Employment Conditions

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities. 

• Ability to pass background check and self-disclosure of criminal history
• Requires appropriate, valid driver's license
• Requires the ability to travel in the performance of duties

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Agency and Division Statements

DNR Agency Statement

Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including, vision health and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation. The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials. OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.

Work Hours: Mon. - Fri. 8:00 AM - 4:00 PM w/ 1/2 hour lunch

Work Location: Horseshoe Lake-Madison State Park, 3321 Highway 111, Granite City, IL 62040

Agency Contact:  Vicky Fowler

Email: vicky.fowle r @illinois.gov

Phone #: 217-785-5387

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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