Job Description

The Office Coordinator is responsible for providing administrative support to the management department to maintain Clean Earths Center of Excellence. This position involves and is not limited to general office tasks streamlining daily office operations activities and employee related functions.

• Welcome and interact with clients and visitors by phone and in person.
• Answer incoming phone calls route to appropriate team members.
• Be the eyes and ears of the office providing information answering questions and responding to requests.
• Carry out routine checks to maintain shared office spaces meet our safety and housekeeping protocols.
• Working closely with building landlord maintain inventory of building access cards including new and terminated employees and fitness center waivers.
• Oversee and order office supplies and stationary items anticipating needs and stocking supply stations.
• Review office equipment periodically and report maintenance issues.
• Report and track building maintenance issues and escalate any pertinent issues to the manager.
• Manage sort distribute incoming mail/deliveries and prepare outgoing mail and packages.
• Provide department administrative support such as coordinating document signatures process shipping and mail needs document organization and maintain records and documents for related departmental tasks.
• Perform work related errands as requested such as lunch pickup mail drop off and/or pickup.
• Assist in coordinating and executing meetings and events while maintaining conference room calendars.
• Perform other reasonably related tasks as assigned by management.

Qualifications :

• High School Diploma or GED
• 5 years experience in an Administrative Assistant/Support role
• Proficient in Microsoft Office with aptitude to learn new software and systems.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Familiarity with office equipment and applications (i.e. ecalendars and copy machines).
• Must have reliable transportation to complete occasional errands

Preferred Qualifications:

• IN notary license
• Must be able to regularly access and use general office equipment including phones computers multifunction printers etc.
• Experience developing internal processes/workflows.
• Comfortable handling confidential information.
• Must be able to work in a busy often distracting work environment that is generally climate controlled.
• Must be able to lift up to 20 pounds unassisted on a regular basis.
• Must be able to sit for long periods of time.
• Must be able to stand or walk for long periods of time.

Remote Work :

No

Employment Type :

Fulltime

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