Job Description

Duties:    

• Onboarding and offboarding employees (equipment, etc)
• Manages calendars
• Print out materials for meetings as needed, other printshop requests
• Register and act as escort for building visitors as needed
• Maintains department mailing lists and Teams sites
• Sets up travel plans through Concur as a delegate, including air, ground and hotel
• Ensures the leaders are made aware of issues that need immediate attention
• Handles confidential business matters as assigned by leaders, including but not limited to invoice resolution
• Performs all Company business in accordance with all regulations and Company policy and procedures
• Demonstrates high ethical and professional standards with all business contacts and internal employees to maintain the Company’s excellent reputation within the medical and pharmaceutical community
• Demonstrates comprehensive knowledge of our mission, business processes, policies, and practices, and applies knowledge within own technical area to develop relatively advanced work results
• Organizes and prepares for leadership meetings of the two service areas, including drafting slides and capturing action items and attending to logistics such as conference rooms, food and attendee management
• Plays a consultative role in ensuring leadership meetings conducted are well run, adhering to budget and time constraints
• Assigning Exams and Running Reports in LOS
• Working with Internal team and Vendors to conduct surveys, evaluation forms and run assessments
• Opening P.O.’s, handling invoicing and ordering supplies
• Working with vendors (ie. Sodexo and BCD) and trainer to coordinate meals/snacks for meetings when needed
• Helping to support live training events
• Participate on all training calls capturing notes and action items
• Shipping supplies to trainers

• Preferred minimum of ten (10) years executive administrative, customer service and/or relevant business experience
• Demonstrated excellent written, editing, and proofreading skills as well as verbal communication skills
• Excellent working knowledge of Microsoft Office (Word, Excel, and PowerPoint) and data entry experience
• Demonstrated high degree of accuracy, problem-solving and problem resolution as well as attention to detail
• Ability to meet deadlines
• Demonstrated ability to work independently, using sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Excellent organization and time-management skills

• Bachelor degree

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